Hotel Etiquette for Meetings and Events

Business executives can be a tricky bunch. Meetings, conferences, and events don't always go as expected. You have to take care of a lot of little details to ensure everyone involved will have the best time possible, especially when it comes to hotels. Hotel meetings and events, from a hotelier's perspective, can be interesting. And most 5 Star Boutique Hotels in Sharjah offer comfortable environments and have staff performing a variety of functions that ensure the comfort and satisfaction of its and your guests

A hotelier that takes great care of meeting and event hosting is an asset not only to their business but also the reputation of their respective industry. Hotel etiquette is not very difficult to understand with these helpful tips coming straight from hotel employees who had to deal with these situations on a daily basis.

Maintaining Hotel Etiquette for Meetings and Events

Your Schedule

Plan your day so that you can arrive at the hotel early enough to relax and prepare for the day. Be sure to leave plenty of time for travel and contingency plans, inclement weather or other last-minute issues. Keep in mind that your schedule will be dictated by the schedule of your audience, so be flexible and prepared for delays.

Your Behavior During the Conference

A few key points to keep in mind while you're hosting your conference:

Be mindful of your guests' needs and wants. You want everyone to be comfortable and happy. If there is anything that can be done to improve the experience for your guests, do it!

Don't monopolize a conversation, especially if someone else has something to contribute or add on. This can be difficult if you are trying to make small talk or get to know people, but try not to dominate the conversation completely without giving others a chance to speak up.

If you want something said at a meeting, make sure that it's appropriate for the setting and doesn't offend anyone else present. This can be tricky when you're talking about sensitive topics like religion or politics, but as long as you keep things civil, nobody should have any reason to get upset with what's being said (or if they do get upset about something being said, it's time for them to leave).

Make sure that everyone feels included during meetings and events by letting people know what's going on in advance so they can prepare themselves accordingly if necessary (this means giving them enough time beforehand so they don't feel rushed).

Use of the Hotel’s Facilities and Equipment

The first rule is to respect the decorum of the chosen hotel with conference halls, meeting rooms in Sharjah. If you are not a guest at the hotel, then you should not be in any part of it other than your meeting room. This means no wandering around the lobby or in people’s rooms. The only exception to this is if you have been invited by someone who is staying at the hotel or has a meeting scheduled in one of these areas. If this happens, then you should ask permission before entering any room or area other than your own meeting room.

The second rule is to respect the property of others at all times. This includes everything from food and drink to equipment that may be used during your event such as microphones or projectors. All equipment must be treated with care so as not to damage it or leave any marks on it when you leave. Any damage done will come out of your group’s budget as well as possibly being charged extra for cleaning services due to their having been damaged by an outside source.

Guests and Visitors Sitting Arrangement

The seating arrangements for guests or visitors should be made in advance of their arrival. This is especially important if you are hosting an event that has multiple guest speakers. For example, if you are hosting a luncheon, your guests will probably want to sit near the head table so that they can hear and see the speaker more easily.

In addition to providing tables and chairs, you should also set up some additional seating areas away from the main area of activity. This allows people who want to enjoy the festivities without being overwhelmed by them to find a place to relax and unwind.

Keep it Professional

The decor of your event should be professional and suitable for the occasion. If it's a business event, keep the decor simple and sleek with minimalistic ornamentation. Avoid brightly coloured floral arrangements as they are not very professional looking. Use fresh flowers only if they match the theme of your event or if they are seasonal.

If you're hosting a wedding or any other celebration in a hotel, do not use party balloons or streamers as they will look out of place in an otherwise elegant environment. You can use fresh flowers instead to decorate your venue, but remember that too many flowers will look messy and make it difficult for guests to find their seats at tables.

Book catering services in advance

Choosing a venue can be an important part of planning a meeting or event. Many hotels offer catering services that can add to the overall quality of your event. Catering services can be a good fit if you want to provide food for your guests at no additional charge. They may also help keep the costs down if you're on a budget.

You may have to pay for some things in advance, though, so make sure you know what you're getting into before signing a contract. Make sure the booked hotel with restaurant in Sharjah has a caterer that offers various meal options, cuisines, meal styles to accommodate all guests requests.

While some of these rules may seem obvious, it never hurts to be reminded about them.

1. Call Ahead - If you're planning on having an event with over 20 people at the hotel, call ahead and ask if they have space available for your group. Most hotels will have rooms available, but they may not have enough room to host your entire group at once if they are already booked up by other groups.
2. Be Respectful - Be respectful of other guests and employees at the hotel when selecting your date and time for your event. This means avoiding holidays and major sporting events like football games or baseball playoffs if possible.
3. Know Your Room Options - If you're hosting a large enough event that might require multiple rooms, know what type of rooms are available before booking anything so that you can book accordingly if necessary (for example: meeting rooms vs banquet halls).

The Importance of Hosting Events at 5 Star Hotels

Hotels are often used as venues for meetings and events because they have everything needed to make guests comfortable and allow them to focus on their business affairs without worrying about where to stay for the night and which foods to indulge in. They also have the conference halls, meeting rooms, and banquet facilities necessary to host large groups of people who may not know each other well enough yet to feel comfortable mingling with one another in a home environment. If you are looking for a hotel that is focused on what matters to you and your event, connect with 72 Hotel Near Expo Sharjah @ +971 6 507 9797 and let’s talk.